How to Download Selected Emails from Gmail ?

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In this section we get to know about how to download selected emails from Gmail. One can export all Gmail emails or only download multiple Gmail emails by following the procedure discussed in the above Video. Read More

Sometimes, a user requires to download Gmail emails from Google Cloud to hard drive. Taking regular backup of Gmail account is a good practice as though Gmail have some better security patches but what in case you accidently lose Gmail account credentials and get logged out from Gmail due to which Gmail account become inaccessible. A user may also need to download selective emails from Gmail specially in case of sharing only important information with your seniors. There may be number of emails in users Gmail mailbox regarding to various Subjects but what in case a user requires to import only some selected emails from Gmail to Outlook, Thunderbird, or to move emails from one Gmail account to another. In the above all cases the best possible solution is to download the selected Gmail emails into hard drive using Google Takeout Service.

Related Topic: "How to Save Gmail Email Messages from a Particular Sender?"

How to Export Selected Emails from Gmail?

You can download all or selective emails from Gmail to external hard drive, Dropbox, or OneDrive easily using a free Google Takeout tool. Check the complete guide to know how to export multiple emails from Gmail.

Step 1. Login to Gmail account via providing Username & Password.
Step 2. All the emails present in your Gmail mailbox will be displayed.
Step 3. Filter the Gmail emails using Search toolbar.
Step 4. Select all the emails and create a New label to differentiate them.
Step 5. Click on Profile Icon in the upper right corner and click My Account button.
Step 6. Click on Personal Info & Privacy tab & choose Control your Content option.
Step 7. You can see an option for Download or Transfer your Content. Click on Create Archive button.
Step 8. The Wizard will ask you to Select Data to Include, Click on Select None button and then enable only Mail button. By default, all the Mails are exported but to download only selected emails from Gmail, click on Arrow button and click on Select label radio button. Deselect all other folders & label names except required label. After all setup click on Done button.
Step 9. In the Next step you need to customize archive format like File type, size, and delivery method. At last click on Create Archive button.
Step 10. Download your Gmail data from the link given in email.
Step 11. Once you click on the link, you need to verify your account by input Password and then you can download the Zip file at desired location.
Step 12. When a user extract Zip file, you will receive a .mbox file that contains all the selected emails of Gmail account.
Step 13. If you want to preview, open, read the details and information stored in resultant MBOX file, you can use Free MBOX Viewer.

FAQs
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Major Queries while Gmail Save Selected Emails!!!!

Is it possible to download multiple emails without logging into Gmail account?

No, due to security purposes and data confidentiality Gmail does not allows to download selected emails without sign in to that account.

Is there any instance limit to download archive file?

Yes, one can download each archive only 5 times, after that a user needs to request for a new archive file.

I finalize the whole procedure and get the download link in email. But I decided to download it later to be in range of fast network connection. When I try to download it after 20 days it displays a message that your archive is expired? Why does my archive expire?

Google believes to provide up-to-date information to his users. Hence, it only keeps the mails in archive files for 7 days. If you try to download archive file after 7 days, you will receive error. In that case you need to create a new archive file.

Why was my archive broken into multiple zip files?

By default, it allows to download data in a Zip file with limit of 2GB. Archives that are larger than 2GB are split on the basis of user’s choice i.e. 2GB, 5GB, 10GB or 50GB. A single file may take larger time to download hence the archived file is by default split with 2GB limit. The chance of Zip file corrupt increases with increase in Zip file size while downloading.

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User Comments

David, Montreal

27/02/2017

I was searching for a service from a while to take backup of my selected emails from Gmail into hard drive. Then I used this tool with which I have a great experience. I ill like to refer it to other users also who are also looking to save multiple emails from Gmail.

Miley, UK

08/05/2017

By using this tool, I get to download selective emails from Gmail account in MBOX format, which later makes me easier to import into other email clients & applications.

Emmy, NYC

27/02/2017

To increase the usability of Gmail emails the best method is to download emails in .mbox file. As MBOX file is supported by number of applications hence we can use it on wide range of applications.

Brian, Canada

22/09/2017

My Gmail Inbox is full of unnecessary mails as well crucial information also. So, I decided to download all the emails with subject Daily Progress Report and I’m glad that Google itself provide such service.

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